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Many small business owners still use free email services like Gmail or Yahoo to communicate with their customers.Just as a Gmail account lets you use all of Google's tools for your personal needs, a Google Workspace account gives you the business versions of the same tools with an email address that uses your company's .com or other domain address.. What makes Google Workspace so great isn't just its individual tools—Drive, Calendar, Docs, …Step 3: Choose a Format. Before you create a professional email address, you’ll need to choose a format for your username and display name. The username is the first portion of an email address, such as the “JDoe” of “[email protected].”. The recipient sees the display name, such as “John Doe.”.Then, you can connect your email hosting to your existing domain. If you’re using a website builder, you may get a free domain name. 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